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Exceptional call center leaders use a coaching philosophy to manage their teams. This is especially critical when it comes to leading a team of reps who are based out of their homes. Just because at-homeagents lack opportunities for in-person feedback doesn’t mean they aren’t entitled to efficient and effective coaching.
We’ve set up rotating “supervisor office hours” so that a group of supervisors would be available to help agents. Of course, that takes away from their coaching and mentoring time, which impacts CSAT and NPS. We’ve set up buddy systems within agent teams.
In today’s post, I’d like to highlight how your coaching process will need to change. They need to be secure enough to ask for feedback from their teams and make adjustments as needed in order to nurture strong virtual relationships with their at-homeagents. It will take practice. They have to be planned.
Here are some best practices to consider as you define or enhance your work from home program, specifically for your customer engagement center. Define the Agent Profile. Not everyone makes the perfect work at homeagent. Define the Home Office. Define video specifications, and setup as needed.
Tethr’s technology works to combine what’s going on in real time with historical data for context to lead your agent to the best practices. Surface impactful coaching opportunities to help your reps reach their goals regardless of where they are working. Nail down at-homeagent policies and guidelines.
Technology: Tech teams must be able to provide support in a virtual environment instead of face-to-face, including the use of screen sharing to show agents how to fix issues as they arise. To secure VPNs for at-homeagents, we leverage a two-factor authentication on the VPN via an RSA key. Want to get “intouch”?
Work From Anywhere, or similarly a ‘Hub and Spoke’ or hybrid model, allows a phased-approach to transitioning at-homeagents back to campus. Some ways in which this approach works is by having coaching, Academy Bay, and up-training of agents conducted on campus.
Scott Rohrer, Global Leader of Work-At-Home Business for TechM, agrees that communication is important. All standard contact centre processes have been virtualised such as eLearning, virtual-side-by-side nesting, remote access, face-to-face coaching via video conferencing, virtual breakrooms, persistent SmartChat and town hall meetings.
Proper training and coaching. Some suggest the distractions at home are different from the office, but still exist as a drain on productivity. No more guessing about whether your at-homeagent is working – our adherence monitor and performSMART toolkit will provide management with all the tools necessary when it comes to scheduling.
Give agents structure and agency. Forrester has observed that following the pandemic and the move to remote work, companies have had success using “online video game leagues” to “improve social cohesion for at-homeagents.” Video can humanize interactions for agents, as well as customers.
These are short contacts (face-to-face on-site or by video when remote) to check in with each agent, answer their questions, and ensure they have the support they need for the day. These include applications that automatically identify agent performance trends and opportunities and alert supervisors in real time when help is needed.
Video Support: Video is making its way to the call center; thanks to the amount and detail of information it provides customers. HomeAgents: Cloud and IP telephony developments have given rise to the virtual call center, and 41% of enterprise contact centers plan on employing work-at-homeagents in the near future.
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