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At a leader level, do they feel like there are unclear/changing priorities? one day, you need to talk to someone about scheduleadherence b/c servicelevels are rough but the next day they are being told to take it easy…) For some leaders, finding an appropriate balance is really hard.
Excellent timemanagement is crucial in a contact center. Being able to strategically plan and prioritize tasks not only ensures your customers get the service and support they need in a timely manner, but it also increases agent productivity, decreases overall stress, and improves job satisfaction.
From the above, we can deduce that high-level (50,000-foot view) reporting is best suited for high-level, big-picture performance metrics such as what is the ServiceLevel, Customer Satisfaction Score (CSAT), Net Promoter Score (NPS) , First Contact Resolution (FCR) or Average Speed of Answer (ASA)across the organization.
Five key KPIs help optimize efficiency: Average Handle Time (AHT) , ServiceLevel , Abandonment Rate , Occupancy Rate , and Average Speed of Answer (ASA). Optimize Average Handle Time (AHT) AHT measures the average time spent on a customer interaction, including talk time, hold time, and after-call work.
That’s where a Workforce Management solution moves from a “nice to have” to a “must have.” You could also consider access to wellness programs, counseling services, or even timemanagement training.
Scheduleadherence – When agents don’t adhere to schedules, they aren’t available to service customers as planned. This results in long wait times and abandoned conversations. Automation solutions go hand in hand with workforce optimization, and are in fact, sometimes synonymous with WFO.
A blended system will let the same agents work on both inbound and outbound calls at the same time, managing the workflow to let incoming calls be answered and making outgoing calls to keep agents busy while they are waiting. They need a 360-view of what’s going on at any time. Armed with this powerful information.
On the other hand if shortfalls and servicelevel targets are at risk agents scheduled for lower priority activities can be called upon to cover any gaps in staffing, shifts can be extended or home-working agents requested to log-on via the system.
Customer Satisfaction (CSAT) Perhaps the most common of CX metrics, CSAT is often in the form of a customer survey on a four- or five-point scale that indicates how satisfied a customer or group of customers is with a specific product, transaction, or interaction with a company and its servicelevel.
Workforce Management Workforce management in a call center is all about ensuring the right amount of agents with the anticipated call volume to improve operational efficiency and servicelevels. It is a process that involves forecasting, scheduling, and real-time adjustments to ensure adequate staffing.
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